All Activity Types Explained

Here are the current Activity types explained and when best to use them based on their functionality, and also what they won't do.

We have created Activity templates based upon what we know about these activity types, and the most common areas.  Certain Activity settings allow a different outcome with different features appropriate to that activity, so choosing the correct one is important.

 

Here are the current Activity types explained and when best to use them based on their functionality, and also what they won't do.

 

Holiday Programme: Customers can pick which sessions they want to attend.

This set up is specifically for a programme running over the school holidays, where a parent can book their child into days that they need or suit.  It does not require them to select all of the days to complete a booking.

Within the set up you can add different sessions which may include mornings, afternoons, full day, late stays, lunches, on-site and off-site activities.

The term dates are pre loaded, but you still have the option to close off specific days that the programme may not run on, and cap you numbers for the entire programme, but choose different day numbers based on the activity it relates to.

You can add on extra items, discounts, and offer credit card payments to book if you are set up with the facility as a provider with us.

 

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Before and After School Care: Customers can make a recurring or casual booking over a term or year.

This set up is to be used for all before and after school care programmes, you can choose to run this by term, or have an entire year set up if your pricing will be static.

This set up allows you to charge a recurring and casual rate to your customers, you have the flexibility to allow or not allow modifications to the original booking by the parent, and set that period of allowance inline with your business terms and conditions.

The main aim for this set up is that bookings are made, and you invoice later, and you reconcile your attendance in line with the actual outcome of that day.  You then have the further option to mark and charge children who are absent either partially, in full or nil should you choose.  You can include Oscar Subsidies into this activity, and set up a deposit request option.  You can also allow children to be added to a waitlist should certain days be full, or over subscribed, and offer them a place when and if you are able.

It allows you to add multiple session choices to the activity or add on's, which could be breakfast and afternoon tea, walking school bus or pick up's, etc..  It also allows you to add discounts to the activity or the family should you choose with expiry date.

You can also select the waitlist option so when places are full, those wishing to go on a waitlist can do so.

You can print your attendance list or email, and also print more detailed sheets to show any allergies or important information.

 

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Lessons/Classes: An activity where the customer must book every session.

If you have an activity which will run for a number of weeks on the same day(s) each week, this setting requires the customer to book all sessions to confirm a place.. They cannot lets say choose a couple of weeks out of 10, as it is a class such as Music, or Drama, or Art etc.. it is expected they will attend each session for the period it runs, and they are charged for those sessions.

You can turn off certain days, so lets say during the ten week period the Friday class then runs on to Good Friday, you may choose to switch that Friday off as it won't be running.

You can also select the waitlist option so when places are full, those wishing to go on a waitlist can do so.

This can also be used for schools and Icas exams, listing each exam as a session so parents can select and pay for the ones they are interested in their child doing.

 

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Camp: Customers can book and pay for an organised camping trip.

This is great for any school trip away and not necessarily a camp, but the set up allows for you to take the registrations and add on items such as transport to and from if it was needed.  You could also add in a selection for leaders which may be a zero cost or lower cost.

You are able to enter the start and finish day of the camp, lets say Monday to the Friday, you can also enter a specific date that registrations will close, this may be a week before the camp for you to tally totaly numbers and finalise all payments, and email a packing list.

You can choose the settings to invoice on the day the booking is made with immediate payment needed, and ask specific questions.

Like with the other activities you can email directly the group from the list, export the enrolment forms and also all personal details via a CSV report.

 

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Registrations/Subs: Customers can register and pay for seasonal fees, and be sorted into teams.

This setting is perfect for the collection of sports fees/subs or any other registration costs, you can put those people into a team if you want to.  

 

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One Day Only Event: For special events that run on one day only

All single one off events should choose this set-up to be most effective, it will only allow you to enter the day the event takes place and can be used for example a regional competition, or Race day.

You can set your close date also so that you can finalise numbers and logistics before the actual day.  You also have the option of sorting individuals into teams if you need to, this could be in year groups, experience levels, male/female or not at all.

You may choose to allow a wait list option and you can choose credit card only as a payment method like most of the activities.  You can export the team list, send group emails or export the attendees full details via CSV.

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Team Sports: Players can register their interest and can be sorted into teams.

Soccer, Football, Netball, Flippa Ball, and all other sports, places can be registered for, all registrations can then be sorted into team and teams invoiced when places have been confirmed.  

The other great feature of this activity is that the team lists can be printed and also emailed, great for sport coaches and managers.  The ability to also move people teams, which could be within this team setting, ie Grade A, B, C etc.. or to another activity entirely.

If you need to move an attendee into a different activity, Enrolmy will seemlessly process this move and transfer invoices and credits etc, so long as all the relative dates have been entered correctly.

 

 

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Non Team Sports: Players register their interest or book for sports activities.

This is the same as the team sports setting but better suited for single player sports and non teams.

 

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Consession Card Activity: For drop-in activities that require a multi use concession card.

You have the options of sorting these people into teams or not, and also you have the option of allowing your customer to join a waitlist when places are full if you choose.

 

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Enquiry Only: You will receive email enquiries only from customers.

Ideal to establish if there is a demand and you can get enough people for a particular activity or offer a class on another day.  You can enter the details of your activity so that the marketing tile displays in the same way, but any interested parties will need to fill in the contact the provider for with their email address and you can then personally get back in touch.

These emails are shown in the communication section of Enrolmy, and if you decided to go ahead with this activity you can either add them to it and invite them to complete the enrolment form, or you may wish to set up a new activity for this and invite them to book into that or add yourself, particularly good if you were to leave this public for further bookings for a period of time.

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100% Custom: Doing something different? Create an activity your way.

Choose your own session type to create your own activity which may be a fusion of a few others listed here.  

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