Utilising QR Codes Overview

Scenarios
  1. You are running a programme at a venue that requires parents to sign in/out in a contactless way, and you want to see what features are available through Enrolmy to manage this. 
  2. You want to setup the QR codes feature on Enrolmy
  3. You want to understand how the QR codes feature is secure

 

It is possible within Enrolmy to utilise QR codes to enable the signing in or out of an activity in a contactless way. This is to assist with situations where parents are not permitted to enter a venue to use the Enrolmy Parent Sign In and Out Kiosk.

 

Guide Overview

  • QR Codes Setup & Sign In/Out Process 
  • Convenient & Secure Systems

 

Setup & Sign In/Out Process

1. See how to Find & Print QR Codes here.

2. See how How Parents Use QR Codes here.

3. See how to Manage Attendance Using QR Codes here.

QR_Codes_Overview.png

 

Convenient & Secure Systems

The contactless sign in/out option for parents has been designed to make collecting signatures at drop-off and pick-up times as convenient as possible. The QR code you print and provide for parents may be placed in a public area. Therefore anyone could scan the QR code. Due to the design of the QR code usage being developed for maximum efficiency and convenience for parents, you should know that Enrolmy has placed precautions in place to mitigate security and safety risks;

  • Only the first name and initial letter of the last name is shown for each attendee (eg John S.)

  • If there are similar names of attendees in your programme then additional letters are added where necessary so caregivers can identify their attendee.

  • No other identifying or personal information is shown.

  • The Sign In / Out page is only accessible from 30 minutes before an activity starts, through to 45 minutes after the activity ends. It is not possible to access the Sign In / Out pages outside of these times or on days when the activity is not running.

  • A unique code is used to identify each activity and it is not possible to guess or predict the URL of the sign-in page. This means the page is only accessible via the QR Code.

  • The browser history is modified so that the user can not access the sign-in page easily at a later time without using the QR Code.

  • The user is redirected to enrolmy.com after 4 minutes on the page. Therefore it is not possible to keep the page open on their mobile phone for longer than 4 minutes to re-open at a later time.

  • As an additional precaution, we advise that you remove the QR Code poster outside of sign in and out times.

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