Invoice In Advance: Parent Booking Process for BASC

Scenarios
  1. You are a parent and want to book your child/ren into a before & afterschool care programme.
  2. Your before & afterschool care activity provider asks you to pay for your initial term booking upfront.
This document assumes you know the following.

Guide Overview

  • BASC Invoice In Advance Booking Flow
  • Booking Confirmation Notification

  • Upfront Payment Required - Credit/Debit Card Payment Option
    • Payment Confirmation -Credit/Debit Card Payment Option

  • Upfront Payment Required - Bank Transfer Option

    • Payment Confirmation - Bank Transfer Option

 

BASC Invoice In Advance Booking Flow

1. Navigate the before & afterschool care programme that you want to book your child/ren into. 

2. Use the booking calendar to add in the recurring or casual before & afterschool care sessions that you want to book your child/ren into. 

3. Review the Fees per child section as a short summary of your upfront term costs per child.

4. Agree to the Terms & Conditions.

  • If your activity provider is an OSCAR accredited before & afterschool care programme then you will also be able to select that you are applying for a WINZ subsidy at this point too. 

5. Select Next Add Attendees

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You will be asked to save your booking by inputting your email address. If it is your first time making a booking on Enrolmy, then you will be prompted to create your Enrolmy account. If you have booked into a programme on Enrolmy before then the steps 6 & 7 will highlight your booking experience. 

6. Input your Enrolmy login credentials to save your booking-> Select Continue.

7. Input your enrolmy password and select Continue.

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8. Select your children that this booking will apply to or select + Add A New Child to add your other child/ren to this booking.

9. Select Progress Booking.

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10. Select View Full Details To review the booking summary of your children/s bookings before they are finalised.

11. The Total $$$ value of the booking/s will be for all the children that you have added to this booking. Ie below, Total For 2 Children = $418.00.

12. Use the SMS tickbox to select that you are okay with receiving SMS notifications from this provider.

13. Select Save Your Booking to finalise it.

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Booking Confirmation Notification

Your booking will be saved, however if your invoice/s are not paid upfront then the activity provider you have booked with, has the right to cancel your booking. 

14. Upon Saving Your Booking, you will see this confirmation message appear on your screen.

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Upfront Payment Required - Credit/Debit Card Payment Option

This before & afterschool care provider requires you to pay for your initial booking upfront. 

1. Upon Saving Your Booking you will be taken straight to the cart within your Enrolmy account;

  • Enrolmy will create an individual invoice per each childs booking.
  • Enrolmy will let you know how many items are in your cart. An item = an invoice.
  • If it your activity provider allows you to pay for invoices on Enrolmy via credit/debit card then you will be able too;

16. Select Pay For All Items

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2. Input your credit/debit card details and select Submit to make payment.

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Payment Confirmation -Credit/Debit Card Payment Option

  • A payment receipt will be emailed to your inbox.
  • Your invoices will be marked as paid.

 

Upfront Payment Required - Bank Transfer Option

This before & afterschool care provider requires you to pay for your initial booking upfront. 

1. Upon Saving Your Booking you will be taken straight to the cart within your Enrolmy account

  • Enrolmy will create an individual invoice per each child's booking
  • Enrolmy will let you know how many items are in your cart. An item = an invoice
  • If your activity provider allows you to pay for invoices by bank transfer then you will see the bank account details of the provider in your cart.
  • If your provider accepts credit/debit card payments AND bank transfer payments then you will still be able to pay these invoices by bank transfer option, see steps 3a and b below.

3.  You will need to bank transfer this provider the Total Invoice Amounts per child

  • Reference each bank transfer payment with the reference request on the invoice. See how to find the reference request below

a. Within your cart, select View Details

b. Scroll on the invoice to review the Reference

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Payment Confirmation - Bank Transfer Option

Your bank transfer payment may take a day or two to settle in your activity providers bank account. Therefore your payment confirmation's will take a few days to come through to you. 

  • Your activity provider will reconcile your bank transfer payment against your child/rens invoices, they may or may not manually send you a payment receipt.
  • However your invoices will be marked off as paid. You can log back into Enrolmy and check your invoice status to see when they are marked off as paid. 
  • See Parents: How To Find Paid Invoices here

 

 

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