Scenarios:

  1. You run a Before and After School Care Programme and you are invoicing in arrears

  2. You are taking Prepayments for your Before and After School Care Programme

  3. You want to associate a Prompt Payment Discount when parents pay in advance

This document assumes the following:

  • You have a clear business rhythm (invoicing in arrears weekly, fortnightly etc) in which you request payments from parents

  • You understand what prepayments are

  • You understand Prepayments and you have them turned on

Prompt Payment Discount

A prompt payment made by Credit/Debit Card discount is designed to encourage a payment upfront (at the time of booking) for half of or the full duration of a booking.

The Prompt Payment Discount is available when:

  • the activity is for Before and After School Care

  • and, the activity is invoiced in arrears

  • and, prepayments are enabled

  • and, the “One-off Payments in Advance” has been configured to offer a discount

  • and, a parent is creating a new booking and chooses to pre-pay by credit card.

How the Prompt Payment Discount Works

When making a new booking, each parent is offered a choice of Payment Options. They can choose to pay the entire booking (Full Term), half the booking, or neither upfront. Each of these options can have a Prompt Payment discount associated with them. The discount can vary between options:

The upfront payment is facilitated through a Prepayment. This is generated at the time of booking and put in the cart for payment by credit/debit card. The total prepayment will be for either half or the full value of the booking (depending on the Payment Option selected by the parent) and will include the discount.

How to Setup the Prompt Payment Discount

See how to enable Prepayments. You can add the Prompt Payment Discount percentage in the Prepayment setup:

NOTE

  • If Full term AND Half term are unticked, then paying in advance via credit/debit card will not be an option for your parents

  • If your activity runs for two weeks or less, then paying in advance via credit/debit will not be an option either

What parents will see during the booking process

As you have enabled parents to pay prior to using your service, they will be prompted to pay during the booking process. The prompt payment discount will be visible once sessions have been selected:

The following options are available to be paid:

  1. Pay for the full term

  2. Pay for half the term

  3. Pay for the first week/two weeks ( NOTE this is dependent on your invoice rhythm)

  4. Opt to make bank transfers

Once a payment option has been selected and payment has been successfully completed, the customer will be advised that this prepayment will be automatically applied to invoices generated in the future:

Awesome! You now know how to set up Prompt Payment Discounts.

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