You are operating a Before and After School Care
You want to understand how the booking settings works
You want to look into how the booking settings impacts making changes to current bookings
This document assumes the following:
You run before & after school programme/s
You know how your own business policies impacts customer booking settings
The booking setting descriptions below will help you understand how the settings work and provide insight into which setting combinations you may want to use.
Bookings can no longer be made after the chosen closure time.
If a customer wishes to make a booking after the chosen time, they will need to contact you directly.
Place bookings on a waitlist once your maximum number of attendees has been reached.
Your attendee limit can be setup or adjusted when creating your session times and costs.
Ensure attendees complete the safety form prior to attending your programmes.
Enrolmy accepts two types of bookings in the Before and Afterschool Care Activity Type.
Recurring Bookings: Also referred to as Regular Booking, are customers who book into the activity on a regular rhythm.
Casual Bookings: Also referred to as a Full Booking, are customers who book into the programme sporadically.
Choose to accept Casual and/or Recurring bookings.
Allow Recurring and Casual Bookings → two calendars are visible to your customers.
Allow Recurring Bookings only → two calendars are visible to your customers.
Allow Casual Bookings only → only one calendar is visible to your customers.
Control the time period in which your customers can make Regular Bookings:
Can choose any start date and any end date: Customers can choose what date they want their Recurring Booking to start and end. The dates must occur within the running period of the activity.
Must always book a full term but can choose the start date: Customers can choose what date they want their Recurring Booking to start, but they must book into the rest of the term.
Must always book a full term: Customers must book into the full term and cannot choose their start or end date. This will default to the start date and end date of the activity and cannot be edited.
Control when new Recurring/Regular Bookings can be made:
At any time for the entire duration of the activity: Allows customers to create bookings at any time during the activity period.
Until x weeks after the activity beings: Selecting a period after the activity begins removes the Recurring/Regular Calendar altogether once you have reached that time within the activity itself. The Casual/Full Booking calendar will only be available from this point onwards.
If you have certain parameters that customers need to adhere to when modifying current bookings, then switch on the option to prevent customers from editing their existing booking within a specific period.
When using the Recurring / Regular Booking Calendar, customers can:
When using the Casual/Full Booking Calendar, customers are restricted from modifying existing bookings:
When not restricted by the conditions above, a booking on the recurring booking on the Full/Casual Booking calendar can be:
If a customer has applied for, or is receiving OSCAR subsidies, you can restrict their booking movements by:
Allowing modifications to occur.
Only add new bookings.
Make no changes in any way → customers will need to contact you for assistance.
Awesome! You now understand a bit more about BASC Booking Settings!