How to Coordinate Overlapping Sessions

Scenarios:

You want to understand pre-requisites for session coordination
You want to understand how overlapping session coordination works

This document assumes the following:

You know how to Set up and Edit your Session Categories

Session attendance coordination for overlapping sessions explained

The purpose of this setting is to control the number of attendees for each session if the sessions are run at the same time (in full or in part) within the activity.
The default setting will be "Coordinated".
There are three session type options:

Option

Explanation

Behaviour of setting

Scenario

Settings

Coordinated

[Coordinated] ...bookings in this session will reduce places in overlapping sessions AND bookings in overlapping sessions will reduce places in this session.

A booking into one session will reduce the available places for both sessions. If the attendance cap is reached, customers can still book - but the attendees will be put on the waitlist (if enabled).

You run multiple Aftercare session times
You do not want more than 40 children for that time for both sessions together

Attendance cap set as 40 for each session
A Coordinated type should be selected for both sessions

Independent

[Independent] ...bookings in this session will NOT reduce places in overlapping sessions AND bookings in overlapping sessions will NOT reduce places in this session.

A booking into one session will not reduce the available places for the other session. Parents will be able to book 40 children in each session without affecting the available spaces into the other.

You run a Holiday Programme with an off-site trip and one session in parallel
You do not want more than 40 children for each session separately

Attendance cap should be set as 40 for each session
An Independent type should be selected for both sessions

Dominant

[Dominant] ...bookings in this session will reduce places in overlapping sessions BUT bookings in overlapping sessions will NOT reduce places in this session.

A booking into the dominant session will reduce from other sessions but a booking in the other session will not reduce from the dominant.

You run Aftercare sessions and offer a Van drop-off
You do not want more than 40 children for that time for both sessions together

The cap should be set as 40 for each session
A Dominant type should be selected for the Van Drop-off
A Coordinated type should be selected for the Aftercare session
Has to be made with the "Full week only" setting for both sessions as it is going to take off spaces daily!

Congratulations! Now you understand the overlapping Session cap coordination settings!

Last Updated: 05 May 2023