You want to learn how to reconcile your daily timesheets within the Roster.
You want to understand what every feature on the Timesheet Reconcilation enables you to action.
Time Sheet Reconciliation Features
Learn about the Roster features available to you and how they work when reconciling a time sheet.
Use the date drop-down menu to navigate between different days.
Scroll down the page to view more staff, the Summary Report and the ability to Save and Finalise your changes.
Scroll sideways to view more reconciliation options.
Any information highlighted in red reflects the conflicts that need reviewing.
A visual of the conflicts that exist on this timesheet.
The name and position of your staff rostered for this day and activity.
Start - Rostered
The rostered start time for this position and activity.
Start - Clock In
The actual time that the rostered staff member clocked into this shift on the Parent Kiosk.
Finish - Rostered
The rostered end time for this position and activity.
Finish - Clock In
The actual time that the rostered staff member clocked out of this shift on the Parent Kiosk.
Total Hours - Rostered
The total number of rostered hours for this shift.
Total Hours - Actual
The total number of hours actually worked on this shift.
Actions to take on the Time Sheet Reconciliation
Review the various reconciliation actions that can be made on the time sheet.
Break - Unpaid: The default unpaid break amount will always be set to 0 minutes. Selecting an unpaid break time will reduce the overall Approved Total.
Total - Approved is the time approved for a shift. It's automatically calculated based on the chosen "Paid By" option, minus any approved Unpaid Break time.
Paid by - Scheduled Hours Selecting this will approve the staff member to be paid the total rostered hours for this shift regardless of their clock in/out times, minus their Unpaid Break.
Choosing Paid by - Actual Hours approves the time on the actual hours worked during the shift, minus any approved Unpaid Break time. The calculation is derived from the time between when the staff member Clocked In and Clocked Out.
Paid by - Clock in to scheduled finish calculates the approved total for this shift based on the time between when the staff member Clocked In and the Rostered Finish time.
Paid by - Scheduled start to clock out calculates the approved total for this shift based on the time between the Rostered Start time and when the Staff Member Clocks out.
Paid by - Custom hours allows you to choose and approve a custom start and end time for shifts, minus the unpaid break time. A drop-down will appear allowing you to select the custom time-frames.
Clock in note and Clock out note: will document the photo taken when staff clock in and clock out on the Parent Kiosk, aswell as inform you if the staff member was automatically clocked out by the rostering system.
Note that automation for clocking out is determined by you within the Settings > Timesheets section as seen below.
Learn about the Summary Report here → https://helpcentre.enrolmy.com/entkb/daily-timesheet-summary-report-explained