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Daily Time Sheet Reconciliation Explained

Scenarios:

  1. You want to learn how to reconcile your daily timesheets within the Roster.

  2. You want to understand what every feature on the Timesheet Reconcilation enables you to action.

Time Sheet Reconciliation Features

Learn about the Roster features available to you and how they work when reconciling a time sheet.

  1. Use the date drop-down menu to navigate between different days.

  2. Scroll down the page to view more staff, the Summary Report and the ability to Save and Finalise your changes.

  3. Scroll sideways to view more reconciliation options.

  4. Any information highlighted in red reflects the conflicts that need reviewing.

Feature

Explanation

Red Highlights

A visual of the conflicts that exist on this timesheet.

Staff Member

The name and position of your staff rostered for this day and activity.

Start - Rostered

The rostered start time for this position and activity.

Start - Clock In

The actual time that the rostered staff member clocked into this shift on the Parent Kiosk.

Finish - Rostered

The rostered end time for this position and activity.

Finish - Clock In

The actual time that the rostered staff member clocked out of this shift on the Parent Kiosk.

Total Hours - Rostered

The total number of rostered hours for this shift.

Total Hours - Actual

The total number of hours actually worked on this shift.


Actions to take on the Time Sheet Reconciliation

Review the various reconciliation actions that can be made on the time sheet.

Break - Unpaid: The default unpaid break amount will always be set to 0 minutes. Selecting an unpaid break time will reduce the overall Approved Total.

Unpaid Breaks actions

Total - Approved is the time approved for a shift. It's automatically calculated based on the chosen "Paid By" option, minus any approved Unpaid Break time.

Total Approved hours actions

Paid by - Scheduled Hours Selecting this will approve the staff member to be paid the total rostered hours for this shift regardless of their clock in/out times, minus their Unpaid Break.

Scheduled hours actions taken

Choosing Paid by - Actual Hours approves the time on the actual hours worked during the shift, minus any approved Unpaid Break time. The calculation is derived from the time between when the staff member Clocked In and Clocked Out.

Actual Hours actions

Paid by - Clock in to scheduled finish calculates the approved total for this shift based on the time between when the staff member Clocked In and the Rostered Finish time.

Clock in to scheduled finish image

Paid by - Scheduled start to clock out calculates the approved total for this shift based on the time between the Rostered Start time and when the Staff Member Clocks out.

Scheduled start to clock out

Paid by - Custom hours allows you to choose and approve a custom start and end time for shifts, minus the unpaid break time. A drop-down will appear allowing you to select the custom time-frames.

Clock in note and Clock out note: will document the photo taken when staff clock in and clock out on the Parent Kiosk, aswell as inform you if the staff member was automatically clocked out by the rostering system.

Note that automation for clocking out is determined by you within the Settings > Timesheets section as seen below.

Learn about the Summary Report here → https://helpcentre.enrolmy.com/entkb/daily-timesheet-summary-report-explained


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